Organize your workplace

Organize your workplace: In the home office and in the team office

Regardless of whether you are currently working from the office or from home, or whether you keep switching between office and home office - having an organized work environment should not be underestimated.

Regardless of whether you are currently working from the office or from home, or whether you keep switching between office and home office – having an organized work environment should not be underestimated. Having an orderly place where you can only focus on work will help you work more productively and be less stressed at the end of the week.

In 2020, many of us worked from home for the most part during the corona pandemic. Even now in the New Year, the majority of us will probably work from home from time to time and for some this will probably become part of everyday work in the long term – the Microsoft team asks . It is therefore essential, whether at home or in the team office, to have an organized workspace that enables you to stay productive, dynamic and creative. 

We have developed 7 strategies, from clever storage systems, creative optimizations and conventional methods of organizing, so that you can give everything at your workplace in the home office or in the team office and maintain a healthy work lifestyle.

1. Where is order and organization particularly important to you?

Your first priority is to identify which parts of your home office or workspace in the team office are messy. By analyzing where the chaos has already broken out (or is about to break out), you can find out where to start in order to bring order to your desk or to redesign it. Ask yourself: what is stressing me just looking at it? Stacks of paper, bills and books lying around randomly on your workstation in the office or even occupying the kitchen table? Are you missing an organized schedule and a clear demarcation between work, family and leisure? Do you have too much office equipment lying around that takes up important space or, on the contrary, do you miss important parts of your office set-ups?

As soon as you understand where the chaotic parts of your working life are, you can start with two solutions: 

  • Psychological: Develop schedules and lists of goals so that your office and home stay tidy and you live in zen with your work environment. 
  • Physical: Practical solutions help you to keep things tidy, e.g. storage boxes or organized filing allow you to free up more space so that you can work more productively. 

2. Take control and start planning!

Most people no longer keep a diary to organize their daily life. It is actually a good idea to use an analog daily planner to have visual suggestions and memories in front of you every day. Many have chosen to give up calendars or notebooks for their smartphone – but it is always a good idea to save your “digital diary” as a hard copy. This is not only practical when the technology goes on strike: You not only have a physical visual backup of your calendar, but you can also increase your own memory performance with a table planner or a wall planner. This makes it easier for you to keep important dates and meetings in mind and it is easier for you to plan your daily routine.

3. Chaos control through clearing out

Clutter creates visual chaos and this makes it difficult to concentrate or to feel comfortable in your work environment. Wherever there is clutter, there is always a storage solution to deal with it. The more versatile and inexpensive the storage solution, the better! Invest in some really useful boxes, shelves, or a filing cabinet. Use these storage areas to master the chaos at your workplace and to design the workplace of your dreams step by step. 

Here are some flexible ideas that can inspire you:

  • Small recyclable bins for your waste.
  • Don’t hoard electronic waste, dispose of it responsibly.
  • Colour coded boxes to keep things in place and in order.
  • Use empty corners for practical storage solutions.
  • Use existing shelves and storage space efficiently.

4. Keep it simple!

Since you are probably used to a relatively large workspace in the team office, you may think that your workspace in the home office has to be just as large. That is not right! “Keep it simple” is the motto here. You will quickly find that it is far easier to create a certain aesthetic, get creative, and create a stress-free environment in a manageable workplace. Of course, this cannot only be used in the home office. Especially for those who are back to work in the office, the application of strategy No. 3 applies – keep the workplace free of unnecessary and unusable objects. With a fresh look you can often see that less is more.  

5. The aesthetics of your workplace

A nice and tidy work area has more advantages than you might see at first glance. And keeping it tidy is actually very easy. The more you enjoy your office, the more you automatically keep it organized and want to maintain the Feng Shui of your workplace. If you have a place to work that is so nicely organized that it deserves its own Instagram account, then you are certainly more interested in maintaining its aesthetic. After all, our workplace is where we will spend 90,000 hours in the course of our lives – about 3/4 of our lives. That should be enough motivation!

6. Posture and ergonomics

This post is not intended to teach you or tell you how you should lead your life. But he intends to help you. Your body will surely thank you (and us) if you consider this advice: 

  • Support your back – to avoid back pain in the future.
  • Adjust your chair – to avoid injuries from repeated strain on your back and legs.
  • Set your screen at eye level and avoid reflections – to avoid neck and eye damage.
  • Place your mouse and keyboard at a comfortable height to protect your wrists and hands.
  • Take regular breaks – frequent short breaks are better for your body than a few long ones. 

Regularly allowing your muscles and joints to relax can greatly improve your overall health and prevent strain or damage. So be sure to plan some time to follow these tips and improve your work life.

7. Find a sustainable approach

This is the last strategy we want to give you on your way. In the last decade it has become more and more important to think sustainably – also in our workplace. Whether in the office, home office, flexible office or coworking space, acting sustainably has a positive influence on your everyday life and sets a positive example for others. You can easily do this at the workplace: bring your own lunch, ”recycle, reuse, reduce” as much as possible and reduce your carbon footprint – also at the workplace. 

We have carefully compiled these 7 strategies for you to help you maximize your workload in an organized workspace while redesigning your work environment. After all, we all benefit from a better, cleaner, healthy and efficient work space that we can proudly call “home”.